The Covenant of Collaboration was read through.
Eldership Discussion
Book – Church Elders – Introduction
When reading the book ask these questions:
1) What did I learn about church leadership?
2) How will this change the way I see my role?
3) What do I need to start, stop, or keep doing based on what I learned?
4) How will these changes affect me and my church?
Consent Agenda
Motions approved under the agenda:
- To approve the Minutes of October 3, 2023, Council Meeting.
2. Personnel Resources Committee Motions
a. To approve staff being able to reverse the purchase of an extra week of holidays, with any additional holidays above their entitlement as outlined in the Staff Manual being prior approved by their supervisor and being unpaid.
b. To refer the request for additional administrative support back to staff for a recommendation, considering present admin needs among all ministry areas, present staff configuration, and budget availability considering projections of staff related costs to the end of the current fiscal year.
Financial Statement and Audit
Karen Verdouw and 2 representatives from Virtus Group (auditors) attended the meeting to review the audit.
Motions approved:
- That the 2023 Financial Statement and Independent Auditor’s report as prepared by Virtus Group Chartered Professional Accountants & Business Advisors LLP be recommended for acceptance by the congregations of Forest Grove Community Church subject to the changes discussed.
2. That Council recommend to the congregations that Forest Grove Community Church retain Virtus Group Chartered Professional Accounts & Business Advisors LLP as our auditors for July 1, 2023 to June 30, 2024.
The Gathering Report and Discussion
Brian Wiens attending the meeting and reported on their congregation.
- They are happy with meeting at the Goertzen location
- They have an attendance of 80-90 on average each Sunday
- There is a good leadership team
Moderator’s Report
a. Capital Campaign
Motions approved:
- That the Capital Campaign Committee members be required to sign a confidentiality agreement in the form outlined in the meeting materials.
- That, subject to confidentiality agreements being signed, a donor listing without dollar giving amounts be disclosed to the Capital Campaign Committee.
- That, subject to confidentiality agreements being signed, the following information be disclosed to the Capital Campaign Committee:
– Names of who has given / pledged to give to the campaign with no dollar amount
– Summary/Total Dollar information on amounts given and pledged to the campaign
b. Congregation Meeting Nov 19th
Reviewed the agenda and details for that meeting
Facility Report
Motion approved:
To engage InterWest Mechanical for the repair and replacement of HVAC Equipment subject to the Facility Team finalizing pricing and final scope of work to not exceed $254,000.
Lead Team Report
Motion approved:
To approve $40,000 be raised for our advent giving project, $30,000 for local ministry at the Bridge and $10,000 for the “Kiosco” at MTC
In Camera session was held.